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help from business/arty types, please


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#1 Frazzled Cat

Posted 06 January 2013 - 07:19 PM

A friend and I are part of a community choir.  We would like to put a proposal forward to the committee to start up a youth choir, which will also potentially be a feeder to the main choir.  We both have university degrees in the music field, plus I've got my teaching degree and have run school choirs.

This has been done in the past, but abandoned as MDs have moved on.

We've started making a list of things we're going to have to ask/ascertain.  I'd like input into things I've undoubtedly forgotten.   I'm trying to put them into roughly 2 sections - things we should be able to have ready to answer, things we'll need to ask.



* rehearsal schedule  (only have 2 nights available in common, need to check with facilities manager, but the night we've picked hasn't had anything scheduled during 2012)
* performance schedule
* performance uniform
* choir name
* MD and accompanist
* purpose of the choir
* age groups targetted
* Possible community ties  (to be confirmed with main choir MD to avoid clash of interest)



*  Use of the choir hall - will we have to ask for $fees in order to cover liability
*  will the choir fund any music acquisitions, or will we have to ask for $fees to cover this
* as we intend to be a feeder choir, will we come under the choral society banner, or will we be a seperate entity?






#2 Frazzled Cat

Posted 07 January 2013 - 09:53 AM

bump sad.gif

#3 Quill

Posted 07 January 2013 - 10:00 AM

original.gif

1) Target age ranges
2) Target standard (ie, proficient at reading music? To what level?)
3) Recruitment advertising (budget, target publications)
4) Audition process
5) Goals and examination process (performing? Competition? Exams?)
6) Repertoire (classical only? Musical theatre?)
7) Orchestral support
8) If specific age range, breakdown into fields. ie, girls, boy sopranos.
9) Minimum numbers needed to progress
10) Time lines
11) Points of difference from other choirs (ie, why would a child want to be part of your choir instead of another?)

Hope that helps, mate. It's all related to the actual choir itself, but likely you'll need the info.

Edited by Quill, 07 January 2013 - 10:04 AM.


#4 Mozzie1

Posted 07 January 2013 - 10:10 AM

Funding!

What will this cost OR how much revenue will it generate?
If it costs, where is the money coming from?
If its generating revenue, how much does it need to sustain itself?

I would probably include a budget in your proposal broken down by line - insurance, hall hire, anything else (uniforms? Sheet music? Staff?).

Good luck, it sounds awesome original.gif

#5 s'peachykeen

Posted 07 January 2013 - 10:16 AM

If I was on the committee, I'd want to know two things: what are the costs/risks, and what are the benefits.

I'd start your pitch with the benefits, obviously  biggrin.gif Build a picture of why this is the most awesome, wonderful, in fact frankly necessary development for the choir.

Then,
Costs/risks, off the top of my head:
If it's a youth choir, what requirements will impact you re Working With Children checks, etc?
Are there existing policies re kids in the choir you could use or will you have to develop them (re say travel to concerts, what happens if a kid gets sick at rehearsal or a performance, adults being alone with kids (or not), etc)?
What will all of this do to the cost of the choir's insurance?
Have you thought about how you'll deal with parents? I imagine they're like most stage parents. Will you give them input into repertoire, or just deal with it if/when they tell you that song x is inappropriate for whatever reason?

Can you tell I'm a bureaucrat?  biggrin.gif   rolleyes.gif

#6 toosenuf

Posted 07 January 2013 - 10:19 AM

biggrin.gif  which state are you in?  am asking on behalf of DD  biggrin.gif

#7 Frazzled Cat

Posted 07 January 2013 - 10:43 AM

QUOTE (Quill @ 07/01/2013, 10:00 AM) <{POST_SNAPBACK}>
Hope that helps, mate. It's all related to the actual choir itself, but likely you'll need the info.



You're a blessing  wub.gif

QUOTE (Mozzie1 @ 07/01/2013, 10:10 AM) <{POST_SNAPBACK}>
What will this cost OR how much revenue will it generate?
If it costs, where is the money coming from?
If its generating revenue, how much does it need to sustain itself?


We'll be community based, and an adjunct to the main choir, so at least initially I don't see much revenue being raised, just profile.  We'll probably participate in most of the main choir's events, but aside from that, mostly retirement villages, schools etc.


QUOTE (s'peachykeen @ 07/01/2013, 10:16 AM) <{POST_SNAPBACK}>
If I was on the committee, I'd want to know two things: what are the costs/risks, and what are the benefits.

I'd start your pitch with the benefits, obviously  biggrin.gif Build a picture of why this is the most awesome, wonderful, in fact frankly necessary development for the choir.

Then,
Costs/risks, off the top of my head:
If it's a youth choir, what requirements will impact you re Working With Children checks, etc?
Are there existing policies re kids in the choir you could use or will you have to develop them (re say travel to concerts, what happens if a kid gets sick at rehearsal or a performance, adults being alone with kids (or not), etc)?
What will all of this do to the cost of the choir's insurance?
Have you thought about how you'll deal with parents? I imagine they're like most stage parents. Will you give them input into repertoire, or just deal with it if/when they tell you that song x is inappropriate for whatever reason?

Can you tell I'm a bureaucrat?  biggrin.gif   rolleyes.gif


Very helpful!!!  TY!!


QUOTE (toosenuf @ 07/01/2013, 10:19 AM) <{POST_SNAPBACK}>
biggrin.gif  which state are you in?  am asking on behalf of DD  biggrin.gif



North Queensland original.gif

#8 toosenuf

Posted 07 January 2013 - 10:56 AM

QUOTE (Soprano-Cat @ 07/01/2013, 11:43 AM) <{POST_SNAPBACK}>
North Queensland original.gif



cry1.gif we are in NSW

I hope it is a success  bbighug.gif

#9 Frazzled Cat

Posted 07 January 2013 - 11:20 AM

Move up here! It's lovely!

Are you sure there's no local youth choirs near you?  Or are they all hoity toity auditioned ones?  Tounge1.gif

#10 toosenuf

Posted 07 January 2013 - 12:09 PM

QUOTE (Soprano-Cat @ 07/01/2013, 12:20 PM) <{POST_SNAPBACK}>
Move up here! It's lovely!

Are you sure there's no local youth choirs near you?  Or are they all hoity toity auditioned ones?  Tounge1.gif


lol, me & qld's weather are not on speaking terms.

ok, now to be diplomatic  ph34r.gif there are 2 that i am know off.  1 we jumped ship last year and found out recently that it has since closed, DD would return if it had a new owner.  2nd choir, not quite sure why DD left, she did have lots on her plate ATT, it was well organised at all.

am still trying to find another.

BTW, they were both auditioned choirs, not sure if they turned anyone away or not.

#11 noi'mnot

Posted 07 January 2013 - 12:17 PM

Everything that I was going to say has basically been mentioned, except for the fact that I think they'll want you to prove that there is demand for a youth choir. Can you do this?

#12 Frazzled Cat

Posted 07 January 2013 - 01:11 PM

Thanks so much everyone!   3 hours and a 5 page document later, I think we're well on our way!

Business meeting of the main choir this Sunday, we'll see what transpires!

#13 sammyv

Posted 07 January 2013 - 01:35 PM

When I was at school was in a symphonic band which had a junior and senior postition.  The junior band you have passed Grade 5 music exam or be of that standard, for the senior you had to be grade 8.  

Both you had to audition for.  

They recruited through music camps, music schools, schools and music teachers.

The junior band often did community concerts - at the time there was a program called People in Parks where they had entertainment in local parks - something you could approach your local council about.

They had an annual concert and a Christmas concert.

Make sure the MD etc have Working with Children checks.

I also traveled overseas to play with other bands - you could do this interstate too.  We would put on a concert each band played there own pieces then combined for a couple of numbers.

I loved it! if youths have something to do it stops them from getting up to no good.


Good luck

#14 Frazzled Cat

Posted 07 January 2013 - 03:06 PM

That's a bit "big scale" for our town sammyv LOL.  I did a lot of the same kind of stuff though, which is why I think youth ensembles are so very important.

In future years, we might be able to branch out into outlying town eisteddfods and the like original.gif




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