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Group holiday: How to split accommodation costs
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#1 Lifesgood

Posted 06 December 2012 - 09:08 PM

We are going on a holiday for a week with 5 families this summer, total 20 people 10 adults and 10 kids. We are sharing one enormous house. Several kids will share one big rumpus room for sleeping, younger kids will sleep in with parents, some in beds, some in portacots. Some bedrooms are bigger than others/have ensuite. Total cost is $8500.

How would you split the cost?

- per person
- per person weighted for adult/child
- per bedroom
- per bed
- additional cost for bigger rooms
- split equally between families (some families have 2 members, some have 5)
- another way?

So far we are leaning towards a split per person (with a weighting of 1 for an adult and 0.5 for a child) and adding a loading for bigger rooms.

WDYT? Too hard? Stay home?

#2 i-candi

Posted 06 December 2012 - 09:12 PM

With that mix I'd look at per family.

Though that wouldn't be fair with a family of 2 or 3 subsidising a family of 8.

Hard to know without knowing the whole mix

#3 nup

Posted 06 December 2012 - 09:14 PM

With that number I'd be happy on a per family basis but we're generous people and have generous friends.

#4 MrsLexiK

Posted 06 December 2012 - 09:15 PM

I think the way you are doing it is good. Per person but a child doesn't equal a full person. Maybe under 6 months equals free? But def not per family, as a family of two I wouldn't want to pay more then a family with three kids. Also an extra loading for the bigger rooms seems fair to me.

#5 Rainbow Brite

Posted 06 December 2012 - 09:16 PM

Pay per adult and don't count kids. Easiest way with that many people.

#6 MuppetGirl

Posted 06 December 2012 - 09:16 PM

QUOTE
So far we are leaning towards a split per person (with a weighting of 1 for an adult and 0.5 for a child) and adding a loading for bigger rooms.


I would do this but without the loading for bigger rooms. Just do it per adult and per child.

It isn't fair for a couple to pay the same as a 5 member family IMO but I think increasing prices for room size is just making it too difficult.


#7 **Xena**

Posted 06 December 2012 - 09:18 PM

Per person or per bed.

#8 Heather11

Posted 06 December 2012 - 09:19 PM

How is the accommodation charging you?  PP or an overall cost?  If overall then I would do per family.  It could get messy otherwise.

Edited by Heather11, 06 December 2012 - 09:20 PM.


#9 tamietamara

Posted 06 December 2012 - 09:19 PM

Per family. I think anything else just gets too difficult and too confusing and opens things up for people to argue (does an older child in their teens count as an adult or a kid, do kids sharing the parents room count if they are using their own portacot etc etc etc). I think splitting it equally between all 5 families is fair.  Everyone will have different experiences with kids sharing rooms with them or kids in with other kids etc and any bathrooms will always be shared regardless of ensures etc, from previous experience with a similar holiday. I think with that many families it is expected that ensuites are open slather for all. I think most would expect for a split between all families. An personal,y if someone was going to have a whinge about this aspect of the holiday I would be pretty unwilling to want to holiday with them actually. Good luck with the holiday. Hope it goes smoothly. With that many people it will certainly be busy and never with a bored moment original.gif

#10 *LucyE*

Posted 06 December 2012 - 09:32 PM

QUOTE
With that number I'd be happy on a per family basis but we're generous people and have generous friends.

This.

It all evens out in the end with a bit of give and take.

#11 TopsyTurvy

Posted 06 December 2012 - 09:40 PM

I'd just charge per room.  

So if x family takes up 1 room then they pay A amount
If y family takes up 2 rooms then they pay double the A amount
If z family takes up 3 rooms then triple the A amount.

In regards to the big rumpus room that is covered by the total cost for all other rooms.

In regards to who gets bigger rooms, them just draw names out of a hat.  Only fair way to do it.



#12 Cindy1014

Posted 06 December 2012 - 09:41 PM

we are going away in Feb next year  with both sets of parents and my SIL and her 2 kids. We are just splitting the accomadation cost in 4.  





#13 EBeditor

Posted 06 December 2012 - 09:48 PM

I would probably split it equally per family too, if every family has 2 parents. The kids are all sharing anyway so it's not like they are taking up more room.

#14 Rainbow Brite

Posted 06 December 2012 - 10:01 PM

QUOTE (TopsyTurvy @ 06/12/2012, 10:40 PM) <{POST_SNAPBACK}>
I'd just charge per room.  

So if x family takes up 1 room then they pay A amount
If y family takes up 2 rooms then they pay double the A amount
If z family takes up 3 rooms then triple the A amount.

In regards to the big rumpus room that is covered by the total cost for all other rooms.

In regards to who gets bigger rooms, them just draw names out of a hat.  Only fair way to do it.


I would definitely NOT do this. Very unfair for the family paying the largest amount just because they were drawn out of a hat.

#15 epl0822

Posted 06 December 2012 - 10:02 PM

I would do it per family, with the understanding that you cannot fully, fairly even out all the expenses - unless you want to become businesslike and devise a formula calculated on an excel spreadsheet. If another family got a better room or ended up paying less it really shouldn't be a big issue (if it is, they have no business travelling in a big group with friends!) The point is to enjoy yourselves and get discounted accommodation based on travelling in a large group. Not to worry about making everything fair and equal. Wouldn't really bother me if I had to spend a few nights in a small bedroom while my friends slept in a spacious master room with an ensuite.

#16 Guest_Sunnycat_*

Posted 06 December 2012 - 10:11 PM

I'd just divide it up per adult.

Edited by Sunnycat, 06 December 2012 - 10:12 PM.


#17 casime

Posted 06 December 2012 - 11:08 PM

Per person.   Children included in the per person.   Everyone takes up space, everyone uses water, everyone uses electricity, regardless of age or size, so per person makes it easy.  


#18 erindiv

Posted 06 December 2012 - 11:17 PM

I'd say per person, half for kids under 16.

Also, wow, that is a big group!

#19 CallMeFeral

Posted 06 December 2012 - 11:28 PM

QUOTE (LifesGood @ 06/12/2012, 10:08 PM) <{POST_SNAPBACK}>
So far we are leaning towards a split per person (with a weighting of 1 for an adult and 0.5 for a child) and adding a loading for bigger rooms.


Difficult but fair. If the bigger rooms end up going to the bigger families, just leave the bigger room loading out of it as they are already paying for that. But if there are situations where two same size families have wildly disparate rooms, you might need the loading.

QUOTE (TopsyTurvy @ 06/12/2012, 10:40 PM) <{POST_SNAPBACK}>
I'd just charge per room.  

So if x family takes up 1 room then they pay A amount
If y family takes up 2 rooms then they pay double the A amount
If z family takes up 3 rooms then triple the A amount.

In regards to the big rumpus room that is covered by the total cost for all other rooms.

In regards to who gets bigger rooms, them just draw names out of a hat.  Only fair way to do it.


This is also a fair enough option. No need to load for bigger rooms, but at least makes it a fair draw as opposed to being open to accusations of bias or people being pushy or whatever. I think mostly people don't resent having a smaller/crappier room so much as they resent feeling taken advantage of by someone more pushy or a clique.


#20 bakesgirls

Posted 06 December 2012 - 11:42 PM

I'd just do it per person, kids included. If you're a bigger family, you pay more. Smaller family pays less.

A family that would be having the most little ones sleeping with them in a room gets a bigger room. A couple don't need as much space for extra bodies in the room so can have a smaller room.

If people were holidaying somewhere else, they'd have to pay more for a larger family anyway. I don't think a family with one child should have to pay more to cover a family with five kids.

#21 Ducky*Fuzz

Posted 06 December 2012 - 11:56 PM

Per person.

#22 Coffeegirl

Posted 07 December 2012 - 06:10 AM

We go away quite often with a couple other families
Group one has 2 adults no kids
Group two has 2 adults and 2 kids (11 & 8)
Group three has 2 adults and 3 kids (14yo twin and a 10 yo)

We split the accomodation per person.  

The hard part is splitting food, so we split into sections.    
Group one does bread, eggs and nibbles (chips, dip, cracers cheese etc) 2 bottles of red, 2 6-packs
Group two does meat, water, 2 bottles of white, 2 6-packs
Group three does salads, vegetables, juice soft drinks, 2bottles of sparkling, 2 6-packs.  

We usually only go away for two nights and three days.  One person doesn't drink.

#23 Dionysus

Posted 07 December 2012 - 06:15 AM

per person, with kids under 16 (or even 12) being worth 0.5.

no loading for rooms etc - just figure out where everyone 'fits' best

#24 lozoodle

Posted 07 December 2012 - 06:31 AM

I would split the cost evenly, per person, amongst the adults.



#25 EBeditor

Posted 07 December 2012 - 06:33 AM

They won't have to pay electricity and water on a holiday rental.

If you are going to buy food together then the children should be 'weighted' in the equation. I would make teenagers cost the same as adults when it comes to food!




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