Jump to content

Any microsoft word whizzes able to help?
Need help!


  • Please log in to reply
12 replies to this topic

#1 lozoodle

Posted 06 December 2012 - 06:38 PM

Usually its me answering these questions, word processing is what I do!

But anyway. Ive been working on a massive report at work. Its a couple of hundred pages and within it is a glossary of defined terms. The author of the document decided that wanted each reference to one of these terms throughout the document cross referenced to a bookmark so it would take you to the defined term upon clicking. All good, this is fine and I got that sorted. There are literally thousands of them as I put them all in.

This report has been finalised, sent to client, all is fine. But its become a pretty handy document for cutting and pasting sections of it into various client communications for reference. This is all well and good except when we copy and paste, it of course comes up with the error message where these cross references should be because the bookmarks arent coming across too. Usually to get around this I would just copy and paste as text only into the new document, but in this situation its not possible because the document also contains hundreds of foot notes, so the copying as text only means we lose the footnotes.

Does anyone know a quick easy way to convert all of these cross references within the document to text only, so we can copy and paste it across, preserve the footnotes, but not have the issue of the cross reference errors upon pasting it into the new document?

Thanks heaps! I am working in word 2010.

#2 niggles

Posted 06 December 2012 - 06:46 PM

Did you use hyperlinks to cross reference to the glossary?

If so your answer is:

control A to select the text
control shift f9 to remove multiple hyperlinks.

Hope that helps.

#3 lozoodle

Posted 06 December 2012 - 06:49 PM

No in this document they requested to be inserted as a cross reference to bookmarked text in the glossary section, rather than as you would normally insert a hyperlink (dont get me started on this, I told them it was a stupid way to go about it, but who can argue with an old school lawyer set in his ways!)

ctrl shift f9 definitely did nothing.

Thanks anyway original.gif

Edited by lozoodle, 06 December 2012 - 06:49 PM.


#4 lozoodle

Posted 06 December 2012 - 07:04 PM

Hmmmm its working when I try to do it on the home PC, just not the work one.

I wonder if our global IT department have disabled some shortcuts.

Do you know the long way to do the command, via the ribbon or even right clicking?

This is going to bug me lol.

#5 niggles

Posted 06 December 2012 - 07:20 PM

Hyperlinks are the only way I know how to do what you describe so you've lost me now sorry. Good luck finding an answer.

#6 mandala

Posted 06 December 2012 - 07:38 PM

Did you select all and then press ctrl-shift-F9? I know it's obvious but I just forgot to do it when I set up a test document!

Are the cross references done as Term (see Term on page 4) where Term is the item in the glossary and therefore the bookmark, and 'on page 4' was inserted as a cross-reference to a bookmark with 'include above/below' selected?

If so, then you'd also want to remove the references in the (), yes? Then you'd want to set up a regex in the Find and Replace, but you would probably want to check the items you're removing line by line.

ETA: Thinking more... I'm not sure you can use wildcards and search for  parentheses... more research required.

Edited by KRT, 06 December 2012 - 07:48 PM.


#7 lozoodle

Posted 06 December 2012 - 07:44 PM

Nope they arent set up like that, they are literally just links to the bookmarked word (i.e defined term).

Eg in a paragraph such as:

"Lauren loves apples, but hates strawberries" the words "apples" and "strawberries" are the defined terms, so just those words alone are the cross reference field, which when clicked takes you to the full definition in the glossary section.

Its annoying me more now because its works perfectly when I do it in a dummy doc at home, but for some reason its not working at work. We have only recently rolled out the 2010 software and are having a few glitches with some things not working though, so I suspsect it may be something on that side.

Its not a super urgent request, more a "when you have some down time can you see if you can get this done in a copy of the report" type thing, so Ill do some more playing around with it tomorrow and see how it goes. Worst case scenario I may just email the doc home, remove all the links on my home PC where the commnand seems to work, then send it back to work and save that copy there.

We will be copying and pasting sections from this doc for a while yet as this class action wont be ending anytime soon, so we just really want to get a base doc with ease of copy and paste for future as and when sections are needed to be inserted into smaller advices.

Its driving me crazy because I hate it when I cant figure something out! grrrr.

#8 Etta

Posted 06 December 2012 - 07:47 PM

Can you copy the text into something like Notepad - would this strip out the bits you don't want?

#9 mandala

Posted 06 December 2012 - 07:54 PM

Oh, that makes it easier - except that it doesn't work! How annoying! There must be an explanation.

#10 lozoodle

Posted 06 December 2012 - 08:01 PM

QUOTE (Etta @ 06/12/2012, 08:47 PM) <{POST_SNAPBACK}>
Can you copy the text into something like Notepad - would this strip out the bits you don't want?

This is essentially what doing a paste special and then pasting as unformatted text does (which is what i would usually do in this scenario anyway as it would then be able to adopt the styles contained in the doc it is going into quite easily) however in this case I cant do it because doing that means you dont carry across the footnotes, which is what we need also. So annoying!

QUOTE (KRT @ 06/12/2012, 08:54 PM) <{POST_SNAPBACK}>
Oh, that makes it easier - except that it doesn't work! How annoying! There must be an explanation.

I know! So annoying. Admittedly I only had five mins to play around at work today on it, so Im hoping to have more time to play around when I arrive in the office at 7 tomorrow. Its definitely working perfectly when i do it in a dummy doc at home, just not at work so it may well be an issue on our system side of things (a few of our commands have been disabled for some reason why global IT are ironing out a few template issues, its annoying).
So worst case, I will definitely just amend it at home, then save it back onto the system at work minus the links original.gif

Thanks for the tips anyway!

#11 niggles

Posted 06 December 2012 - 09:24 PM

Then it definitely sounds like IT've disabled the shortcut doesn't it. Good luck getting it to work.

#12 Indefinable

Posted 06 December 2012 - 10:24 PM

Try this:  
• Right click in the ribbon.  
• Click Customise the Ribbon.  
• Click on References on the right hand side (or wherever you want this to appear).
• Click on new group, and rename it unlink, highlight it once renamed
• On the left hand side click on commands not in the ribbon (in the pull down menu)
• Go down to Unlink Fields near the bottom, highlight and click add, click ok

You should then have it in References on the ribbon.

Edited by Wishing Dandelion, 06 December 2012 - 11:01 PM.


#13 lozoodle

Posted 07 December 2012 - 06:19 AM

QUOTE (Wishing Dandelion @ 06/12/2012, 11:24 PM) <{POST_SNAPBACK}>
Try this:  
• Right click in the ribbon.  
• Click Customise the Ribbon.  
• Click on References on the right hand side (or wherever you want this to appear).
• Click on new group, and rename it unlink, highlight it once renamed
• On the left hand side click on commands not in the ribbon (in the pull down menu)
• Go down to Unlink Fields near the bottom, highlight and click add, click ok

You should then have it in References on the ribbon.

Awesome!

But guess what? It still doesn't work! I'm convinced IT have somehow disabled the function.
I'm going to take the doc home to work on and see if I have any luck original.gif

Also tried unlocking the fields in case they were locked, no avail. I've spoken to another WP this morning who is awesome and she's having the same issue, so its been added to the list of glitches we need to take up with IT re the new rollout. Joy!

Edited by lozoodle, 07 December 2012 - 06:30 AM.





1 user(s) are reading this topic

0 members, 1 guests, 0 anonymous users

 

Tell us what you think

to WIN 1 of 2 $500 Coles/Myer gift cards

Dealing with a toddler's morning tantrums

Your schedule is not important to your two-year-old, and you cannot convince her otherwise. So what can you do?

Child in suitcase 'could have died eight years ago'

A child whose remains were dumped in a suitcase in the South Australian bush is believed to have been a girl aged between two-and-a-half to four.

MP breastfeeds baby during parliamentary session

An Argentinian mum and politician has caused a stir on social media after being filmed breastfeeding her baby.

My baby's first seizure

It was 1am on a cold winter's night when I woke suddenly to the screams of my 12-month-old son. Our lives were about to change forever.

Portable pools 'more dangerous than permanent ones'

Inflatable and portable children's pools may be required to be sold with compulsory fencing to prevent backyard drownings, with some experts even floating the idea of a ban.

Heartbreaking moment mum kisses her one-week-old goodbye

At 11.07am on April 2 this year, Sarah Marriott welcomed baby Sebastian into the world.

The amazing Tee Pee bed and kid-friendly Frankie Bunk bed

These kids' beds definitely fit the brief of providing personality and personal space for little people who are moving up in the world.

The funny things kids say when you're pregnant

Since becoming noticeably pregnant, my son has taken more of an interest in the sibling he'll soon have.

The real problem with having one child

In this age of political correctness, it seems the one subject still subject to discrimination is that of the Only Child.

Six-week-old baby found dead, believed stabbed

A neighbour heard a child screaming before a baby was found dead, believed to have been stabbed, in a house in Newcastle.

The fire hazard in more than 70,000 Australian homes

So far, 206 Samsung washing machines have caught fire and some have exploded. But many remain in people's homes.

How having a baby can bring on OCD

We all know that having a baby can turn your life upside down - and it can also bring a raft of new anxieties and worries.

IVF gender selection being considered for Australian parents

Couples using IVF may be able to choose the gender of their babies and women could be financially compensated for donating their eggs.

The best age to get married (according to the latest study)

Not too young, and not too old. That's reportedly the best age to get married. Not everyone agrees.

Yes, you can get pregnant before your period returns post-baby

After giving birth, the last thing you want to think about is contraception. But you can get pregnant before your period comes back.

Fellow diner rewards mum after toddler's tantrum

Parents of toddlers everywhere know the feeling. After working up the courage to take your child out for lunch or dinner in public you are rewarded with a mid-meal meltdown. 

IKEA begins massive safety campaign after two toddler deaths

Two children were killed when pieces from their Malm furniture line tipped over.

Beaneasy: sweet nursery furniture with a twist

If you're looking to introduce an organic element into your baby's nursery but want to step away from natural timber, we have the perfect alternative.

A dad's guide to hyperemesis

I am in no way qualified to advise women on how to cope with hyperemesis, but I've learnt some lessons that might be worth sharing with other partners.

Woman adopts best friend's four daughters after cancer tragedy

Best friends share everything - and for these two life-long friends, that includes family.

Baby Leo's mum excluded from $500K trust 'for her own protection'

Samuel Forrest didn't want his wife as a trustee of their baby Leo's half million dollar trust for her own "protection", it has emerged.

Confirmed: men gain weight when they become dads

Men who become fathers experience weight gain and an increase in body mass index, a measurement of body fat based on height and weight, according to a new, large-scale study

Carer investigated over washing machine photo posted 'for a laugh'

She said the photo of a boy with Down syndrome in a washing machine was taken just for fun, but no one else was laughing.

Mum's premature labour nightmare after high tea salmonella outbreak

An opulent high tea at a luxury Melbourne hotel has left 44 people with salmonella poisoning - including a pregnant woman, who went into early labour.

The day my son started a fire

Would you know what to do in a fire emergency? How safe is your home and family?

Prince George celebrates second birthday

Prince George's second birthday has been marked by the release of an official picture showing the toddler smiling as he is held by his proud beaming father.

Which beauty treatments are safe in pregnancy?

Is it safe to use fake tan, hair dye and nail varnish during pregnancy?

The five ways I know my 'baby' is no longer a baby

The truth is, I can no longer deny that my walking, babbling, somewhat-independent little miss is no longer a bona fide 'baby'.

Review: Cybex Platinum PRIAM pram

I'm not usually one who believes in love at first sight but that's exactly what happened when I first saw the Cybex PRIAM.

Get your FREE Baby & Toddler Show ticket!

Get your free ticket to the Sydney Essential Baby & Toddler Show for September 25-27 - register online now.

 
Advertisement
 
Advertisement
 
 
 

What's hot on EB

Tell us what you think

to WIN 1 of 2 $500 Coles/Myer gift cards

Why I'm choosing to be a single mother right from the start

I believe that you get out of families what you put into them, and I will give mine my all.

Mother and baby units are a necessity for mental health, not a luxury

I have had two postnatal psychotic episodes. The first when my eldest child was six weeks old, and another after my second child was born.

30 French baby names

French names are always in fashion, but a few have risen in popularity in recent years.

New mum's Spanish maternity nightmare

A British woman who gave birth in Spain has told of her ordeal after spending weeks trying to convince medics the baby girl was hers.

Preparing Rover to be a good dog with baby

Some friends of ours say that it's dangerous to have a dog around a newborn and that we should start looking for a new home for him. Is it?

Company offers to ship working mums' breast milk home

First Apple and Facebook announced they would pay $20,000 towards the cost of their female employees freezing their eggs, now IBM in the US has come up with an innovative new policy aimed at retaining female employees.

Prince William speaks of his pride at wife Kate and 'little joy of heaven' Charlotte

The Duke of Cambridge opened up about family life and his plans for the future in an interview to mark his first day as an air ambulance pilot.

'Glowing' eye saves baby Mason's life

A simple photo taken in front of an evening fire gave new mother Sarah Bowers the power to save her baby's life. 

Parenting and decision overload

Of all the advice people told me before having a baby, no one warned me about the amount of decisions involved.

Proof that toddlers can't be left unsupervised - ever

Parents of toddlers all know the moment when realise your child is being suspiciously quiet. It can only mean one thing - trouble!

Meet Jeremy Ryan, The Voice contestant with seven kids

If you have trouble recalling the ages of Jeremy Ryan's seven children on The Voice, you're not alone. So does he.

Baby's adorable reaction to wearing glasses for the first time

Getting glasses can be a formative moment in a person's life.

Police officer buys supplies for family after mum of six caught shoplifting

When a mum of six was caught shoplifting nappies, clothes and shoes for her kids, the last thing she expected was for a stranger to pay for her haul.

Why pregnant women on antidepressants shouldn’t panic about birth defect claims

The risk of having uncontrolled depression is far greater than the small increased risk of birth defects that may be associated with specific antidepressants.

Arrests made over children's birthday party brawl

Police have raided properties and arrested a number of people over a brawl at a child's birthday party at a play centre in Sydney's west.

Family shares awesome drone baby announcement

Looking for a creative way to share some big news? Look to the skies, like this family did.

Young warrior Owen defies doctors' predictions

Little Owen DiCandilo's name means "young warrior", and it's a description that perfectly fits the inspiring 18-month-old

Advice for dads: when to approach your wife for sex

The exhaustion that comes with caring for young children often means romance between parents becomes a thing of the past.

I might be fat, but I don't need saving

I've been fat for pretty much most of life, besides a few crazy moments of being less-fat, but for the most part I've existed on this earth with a little more meat on my bones than desirable.

The rookie mistakes we make as parents

Since the dawn of civilisation, generation after generation of new parents have had to rely on instinct, trial and error - and sometimes get it wrong.

 

FREE TICKET

See Pinky McKay live in Sydney

Get your free ticket to The Essential Baby & Toddler Show and save $20 - register online now!

 
Advertisement
 
 
Essential Baby and Essential Kids is the place to find parenting information and parenting support relating to conception, pregnancy, birth, babies, toddlers, kids, maternity, family budgeting, family travel, nutrition and wellbeing, family entertainment, kids entertainment, tips for the family home, child-friendly recipes and parenting. Try our pregnancy due date calculator to determine your due date, or our ovulation calculator to predict ovulation and your fertile period. Our pregnancy week by week guide shows your baby's stages of development. Access our very active mum's discussion groups in the Essential Baby forums or the Essential Kids forums to talk to mums about conception, pregnancy, birth, babies, toddlers, kids and parenting lifestyle. Essential Baby also offers a baby names database of more than 22,000 baby names, popular baby names, boys' names, girls' names and baby names advice in our baby names forum. Essential Kids features a range of free printable worksheets for kids from preschool years through to primary school years. For the latest baby clothes, maternity clothes, maternity accessories, toddler products, kids toys and kids clothing, breastfeeding and other parenting resources, check out Essential Baby and Essential Kids.