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lacking RSVPS & I need to confirm DD's party


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#1 strawberrycakes

Posted 05 December 2012 - 05:03 PM

DD invited 14 or 15 friends to her birthday party this weekend. It's at Maccas & there is a minimum requirement of 10.  I need to confirm with McDonalds tomorrow on how many are attending, problem is I have only received RSVP's from 7 of the 15 invited!  6 are coming plus DD makes 7; still 3 under the minimum.

As this is the first McDonalds party I have organised I have no idea how it all works if less than the minimum number of children can attend.  

Can someone who has had a maccas party before tell me whether they would still allow the party to happen??

I am so scared that I will call them to confirm numbers tomorrow & be told that they have to cancel?

I guess I should also assume that some people will just show up without RSVPing too?

Edited by strawberrycakes, 05 December 2012 - 05:04 PM.


#2 Ianthe

Posted 05 December 2012 - 05:05 PM

I would just RSVP for 10.

#3 The Old Feral

Posted 05 December 2012 - 05:08 PM

yep, me too. At worst it'll cost you a little bit extra.

#4 JRA

Posted 05 December 2012 - 05:08 PM

Ring the people and ask if they are coming

#5 RealityBites

Posted 05 December 2012 - 05:09 PM

The minimum applies to the price party places charge, not how many people are coming. So 10 is the minimum no. of people you have to pay for, even if only 7 turn up. Of course, if you get 14 RSVPs, you will be charged more!

#6 Poss and Soss

Posted 05 December 2012 - 05:10 PM

They will charge you for the minimum 10. I would RSVP for 10 and if any more show up don't stress - they will add them to your bill.

We did a Maccas party for our DD and it was the cheapest and easiest party we have ever done.

I know the food is not the greatest but in terms of stress levels and cost it was a hands down winner.

#7 Jekaho

Posted 05 December 2012 - 05:10 PM

Do you have phone numbers or email addresses for the parents of the children who haven't RSVPed yet?
Failing contacting them directly and asking, I'd RSVP for 10, but ask what happens if one or two are able to come at the last minute. I'd hate to RSVP for 10, and then find that the other 8 are actually able to come but that McDonald's won't accommodate them.

#8 strawberrycakes

Posted 05 December 2012 - 05:22 PM

QUOTE
Do you have phone numbers or email addresses for the parents of the children who haven't RSVPed yet?
No, unfortunatley I have no contact details for any of them.

I guess I will just confirm 10 for Maccas but let them know that I haven't heard from all guests invited so there may be more.

QUOTE
I'd hate to RSVP for 10, and then find that the other 8 are actually able to come but that McDonald's won't accommodate them.
The total number invited is less than the maximum so I should be right there... I hope LOL

I just wish people would RSVP!

#9 baddmammajamma

Posted 05 December 2012 - 05:33 PM

As others have suggested, I would RSVP for 10 and just absorb any losses if fewer than 10 show up.

Are these friends of your daughter's from school or daycare?

If so, can you print off a quick 1-pager to place in their book bags/cubby holes that says:

REMINDER: Sophie's party is on Saturday. We'd love to see [    ] there. Could you kindly RSVP at xxxx-xxx-xxx so we know whether to expect her. Thanks so much, Judy (Sophie's Mum)

It's totally rude not to RSVP, but occasionally, there is a parent who never received the invitation (buried in book page, etc.).

I'm really glad that our preschool and primary schools have class lists -- makes it much easier to track down parents!

Good luck with the party -- hope your daughter has fun.

#10 epl0822

Posted 05 December 2012 - 05:48 PM

QUOTE (baddmammajamma @ 05/12/2012, 06:33 PM) <{POST_SNAPBACK}>
REMINDER: Sophie's party is on Saturday. We'd love to see [    ] there. Could you kindly RSVP at xxxx-xxx-xxx so we know whether to expect her. Thanks so much, Judy (Sophie's Mum)


Anything generic like this is equally unlikely to elicit a response. I would go for a call/text or at least a hand written note directly addressing specific individuals: "Hey Debbie, did you receive the invitation for Sophie's party? I need to confirm the numbers tomorrow and was wondering if you could make it."

So many people don't bother with RSVP these days. It's a rude yet expected problem.

Edited by epl0822, 05 December 2012 - 05:49 PM.


#11 baddmammajamma

Posted 05 December 2012 - 05:54 PM

QUOTE (strawberrycakes @ 05/12/2012, 06:22 PM) <{POST_SNAPBACK}>
No, unfortunatley I have no contact details for any of them.


QUOTE (epl0822 @ 05/12/2012, 06:48 PM) <{POST_SNAPBACK}>
Anything generic like this is equally unlikely to elicit a response. I would go for a call/text or at least a hand written note directly addressing specific individuals: "Hey Debbie, did you receive the invitation for Sophie's party? I need to confirm the numbers tomorrow and was wondering if you could make it."

So many people don't bother with RSVP these days. It's a rude yet expected problem.


I agree, but I gather from the OP's post above that she doesn't have any contact details for any of the invitees (no email addresses, no mobile #, maybe not even the names of the parents).

It is a shame that people don't have the decency to RSVP!

#12 JustBeige

Posted 05 December 2012 - 07:51 PM

I would confirm for 10.

I have had some success with the "child reminding" approach.  Basically my party child goes to school and reminds the non rsvp'ed child that we havent heard from them and that their 'mum needs to ring'.      We either get an rsvp or my birthday child gets the reply direct from their child that they arent coming.
This if for kids over about 8 though.

If they are younger or not as reliable, I would be sending in a note asking them to confirm.  




#13 naomi_j86

Posted 05 December 2012 - 08:04 PM

I was in this exact situation last weekend.
DS invited 20 friends, we got 9 RSVPs.
At pick-up time, I asked 4 parents, one was still so casual about it and said 'oh, maybe'.
We got 2 extras who did not RSVP.
We ended up letting some siblings of the children join in.

#14 Spa Gonk

Posted 05 December 2012 - 09:03 PM

I had some success with reminder notes.  I did a hand written note reminding them it was my child's party on the weekend and I had not heard back from them if they were coming, and to let me know.  My child is pretty savvy and found out from the kids whether they were coming or not.  I did get her to tell them their mum needed to ring her mum if they were not coming ( she was 5 turning 6) but none of them did.

There were two mums that rang to RSVP based on the note that had lost the invite.  So that only left one that I had no idea about.  But I think the family were going through a hard time and a party RSVP was not high on their priority list.

#15 Holidayromp

Posted 05 December 2012 - 09:14 PM

QUOTE (JustBeige @ 05/12/2012, 08:51 PM) <{POST_SNAPBACK}>
I would confirm for 10.

I have had some success with the "child reminding" approach.  Basically my party child goes to school and reminds the non rsvp'ed child that we havent heard from them and that their 'mum needs to ring'.      We either get an rsvp or my birthday child gets the reply direct from their child that they arent coming.
This if for kids over about 8 though.

If they are younger or not as reliable, I would be sending in a note asking them to confirm.


We did this with success.  I know that it is rude but I have found that if they don't RSVP they are not coming.
Hope that your DD has a great party.

#16 Heather11

Posted 05 December 2012 - 09:16 PM

As others have said confirm that 10 are coming.  You will have to pay for 10 if they come or not.  If there  are extras I can't see how it would be too much hassle.  They aren't going to run out of food.  In fact I am sure that they asked me for final numbers when we arrived.  They were very accommodating.

ETA:  The only real issue I have had with non RSVP's is that if you do up your own party bags then you may not have one for everyone.  Maccas do provide them and once again I think they had extras at my DD's party.

Edited by Heather11, 05 December 2012 - 09:18 PM.





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